21. Inserting Audio

21. Inserting Audio 21.1. Introduction

PowerPoint lets you add audio to your presentation. For instance, you possibly can add background music to at least one slide, a sound impact to a different, and even document your individual narration or commentary. You possibly can then edit the audio to customise it in your presentation.


To insert audio from a file:

In our instance, we’ll insert an audio file saved domestically on our laptop. If you would like to work together with our instance, right-click this hyperlink to our instance file and reserve it to your laptop (music credit score: One thing Small (Instrumental) by Minden, CC BY-NC 3.0).

1) From the Insert tab, click on the Audio drop-down arrow, then choose Audio on My PC.

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2) Find and choose the specified audio file, then click on Insert.

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3) The audio file might be added to the slide.

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21.2. Recording your individual audio

Generally it’s possible you’ll need to document audio immediately right into a presentation. For instance, you may want the presentation to incorporate narration. Earlier than you start, be sure you have a microphone that’s appropriate together with your laptop; many computer systems have built-in microphones or ones that may be plugged in to the pc.

To document audio:
1) From the Insert tab, click on the Audio drop-down arrow, then choose Document Audio.

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2) Kind a reputation for the audio recording in order for you.

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3) Click on the Document button to begin recording.

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4) Whenever you’re completed recording, click on the Cease button.

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5) To preview your recording, click on the Play button.

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6) Whenever you’re achieved, click on OK. The audio file might be inserted into the slide.

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21.3. Working with audio

To preview an audio file:
1) Click on an audio file to pick it.
2) Click on the Play/Pause button beneath the audio file. The sound will start taking part in, and the timeline subsequent to the Play/Pause button will advance.

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3) To leap to a unique a part of the file, click on anyplace on the timeline.
To maneuver an audio file:
Click on and drag to maneuver an audio file to a brand new location on a slide.

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To delete an audio file:
Choose the audio file you need to delete, then press the Backspace or Deletekey in your keyboard.

21.4. Modifying audio

You possibly can modify your audio information utilizing the instructions on the Playback tab. For instance, should you add a tune to a slide you may trim it to play solely a quick part. You may also add a fade in and fade out and might add bookmarks that assist you to bounce to particular factors within the audio file.

To trim an audio file:
1) Choose the audio file, then click on the Playback tab on the Ribbon.

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2) Click on the Trim Audio command.

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3) A dialog field will seem. Use the inexperienced deal with to set the beginning time and the crimson deal with to set the top time.

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4) To preview the audio file, click on the Play button.

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5) Modify the handles once more if vital, then click on OK
So as to add a fade in and fade out:
1) On the Playback tab, find the Fade In: and Fade Out: fields.
2) Kind the specified values, or use the up and down arrows to regulate the instances.

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So as to add a bookmark:
1) Click on the timeline to find the specified a part of the audio file.

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2) From the Playback tab, click on the Add Bookmark command.

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3) The bookmark will seem on the timeline. Click on the bookmark to leap to that location.

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Audio choices

There are different choices you may set to manage how your audio file will play. These are discovered within the Audio Choices group on the Playback tab.


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Quantity: Modifications the audio quantity
Begin: Controls whether or not the audio file begins robotically or when the mouse is clicked
Cover Throughout Present: Hides the audio icon whereas the slide present is taking part in
Play Throughout Slides: Continues taking part in the audio file throughout a number of slides as an alternative of simply the present slide
Loop till Stopped: Replays the audio file till stopped
Rewind after Taking part in: Returns the audio file to the start when it’s completed taking part in

21.5. To alter the audio icon:

By default, an audio file will seem as a speaker icon within the slide. If you need, you may change the icon to a unique image.

1) Choose the audio file, then click on the Format tab.
2) Click on the Change Image command.

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3) The Insert Footage dialog field will seem. Click on Browse to pick a file out of your laptop. Alternatively, you should use the web picture search instruments to find a picture on-line. In our instance, we’ll search utilizing the phrase music word.

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4) Find and choose the specified image, then click on Insert.

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5) The icon will change to the brand new image.

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* For data on corrections, shade changes, borders, shapes, and results, take a look at our lesson on Formatting Footage.

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