A chart is a instrument you need to use to speak knowledge graphically. Together with a chart in a presentation permits your viewers to see the which means behind the numbers, which makes it straightforward to visualise comparisons and developments.
Kinds of charts
PowerPoint has a number of kinds of charts, permitting you to decide on the one that most closely fits your knowledge. In an effort to use charts successfully, you may want to know how completely different charts are used.
Concerning the kinds of charts in PowerPoint.
Figuring out the elements of a chart
Along with chart sorts, you may want to know the right way to learn a chart. Charts include a number of completely different parts—or elements—that may enable you interpret knowledge.
The legend identifies which knowledge collection every coloration on the chart represents. On this instance, the legend identifies the completely different months within the chart.
23.2. Inserting charts
PowerPoint makes use of a spreadsheet as a placeholder for getting into chart knowledge, very similar to Excel. The method of getting into knowledge is pretty easy, however if you’re unfamiliar with Excel you would possibly wish to evaluation our Excel 2016 Cell Fundamentals lesson.
* You’ll be able to edit the chart knowledge at any time by deciding on your chart and clicking the Edit Information command on the Design tab.
* You may as well click on the Insert Chart command in a placeholder to insert a brand new chart.
If you have already got knowledge in an current Excel file you wish to use for a chart, you’ll be able to switch the information by copying and pasting it. Simply open the spreadsheet in Excel, choose and replica the specified knowledge, and paste it into the supply knowledge space on your chart.
You may as well embed an current Excel chart into your PowerPoint presentation. This can be helpful when you may have to replace the information in your Excel file and wish the chart to mechanically replace at any time when the Excel knowledge is modified.
23.3. Modifying charts with chart instruments
There are various different methods to customise and arrange your charts. For instance, PowerPoint permits you to change the chart sort, rearrange a chart’s knowledge, and even change the format and elegance of a chart.
When you discover that your knowledge is not effectively suited to a sure chart, it is easy to modify to a brand new chart sort. In our instance, we’ll change our chart from a column chart to a linechart.
Generally it’s possible you’ll wish to change the best way charts group your knowledge. For instance, within the chart beneath the guide gross sales knowledge is grouped by style, with traces for every month. Nevertheless, we might swap the rows and columns so the chart will group the information by month, with traces for every style. In each circumstances, the chart comprises the identical knowledge; it is simply organized in a different way.
!!! We have observed that when numerical knowledge has been entered within the first column of the spreadsheet, switching rows and columns might trigger surprising outcomes. One resolution is to sort an apostrophe earlier than every quantity, which tells the spreadsheet to format it as textual content as an alternative of a numerical worth. For instance, the 12 months 2016 can be entered as ‘2016.
Predefined chart layouts mean you can modify chart parts—together with chart titles, legends, and knowledge labels—to make your chart simpler to learn.
* To vary a chart component (such because the chart title), click on the component and start typing.
To vary the chart type:
Chart types mean you can shortly modify the feel and appear of your chart.
* You may as well use the chart formatting shortcut buttons to shortly add chart parts, change the chart type, and filter the chart knowledge.