25. Checking Spelling and Grammar

25. Checking Spelling and Grammar 25.1. Introduction

Nervous about making errors once you kind? Do not be. PowerPoint offers you with a number of proofing options—together with the Spelling and Grammar device—that may provide help to produce skilled, error-free displays.

To run a spell examine:

1) From the Overview tab, click on the Spelling command.
2) The Spelling pane will seem on the suitable. For every error in your presentation, PowerPoint will attempt to provide a number of ideas. You possibly can choose a suggestion and click on Change to appropriate the error.

3) PowerPoint will transfer by way of every error till you have got reviewed all of them. After the final error has been reviewed, a dialog field will seem confirming that the spelling examine is full. Click on OK.


* If no ideas are given, you possibly can manually kind the right spelling on the slide.

Ignoring spelling “errors”

The spell examine is just not at all times appropriate. It could typically suppose a phrase is spelled incorrectly when it isn’t. This usually occurs with folks’s names and correct nouns, which is probably not within the dictionary. If PowerPoint says one thing is an error, you possibly can select to not change it utilizing one in all three choices:

Ignore: It will skip the phrase with out altering it.
Ignore All: It will skip the phrase with out altering it, and it’ll additionally skip all different cases of the phrase in your presentation.
Add: This provides the phrase to the dictionary so it’s going to by no means come up as an error once more. Ensure that the phrase is spelled accurately earlier than selecting this feature.


26.2. Automated spell examine

By default, PowerPoint mechanically checks your presentation for spelling errors, so chances are you’ll not even have to run a separate examine utilizing the Spelling command. These errors are indicated by crimson wavy traces.

To make use of the automated spell examine function:
1) Proper-click the underlined phrase. A menu will seem.
2) Click on the right spelling from the record of ideas.

3) The correction will seem within the presentation.

* You too can select to Ignore an underlined phrase or Add to Dictionary.

25.3. Modifying proofing choices

PowerPoint means that you can modify the proofing choices, supplying you with extra management over the way it opinions your textual content. For instance, you possibly can customise the automated spell checkto change the way in which PowerPoint marks spelling errors. You too can allow the grammar examine possibility that can assist you discover and proper contextual spelling errors (like their vs. they’re).

To change proofing choices:
1) Click on the File tab to entry Backstage view.

2) Choose Choices. A dialog field will seem.


3) Choose Proofing, then customise the choices as wanted. Once you’re completed, click on OK.


!!! Modifying settings in PowerPoint Choices—together with proofing—will have an effect on any presentation you edit in PowerPoint, not simply your present presentation.

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