27. Inspecting and Protecting Presentations

27. Inspecting and Defending Displays Introduction

Earlier than sharing a presentation, you will wish to be certain that it would not embrace any data you wish to preserve personal. You may additionally wish to discourage others from enhancing your file. Happily, PowerPoint consists of a number of instruments to assist examine and defend your presentation.

Doc Inspector

Everytime you create or edit a presentation, sure private data could also be added to the file routinely—for instance, details about the doc’s creator. You need to use Doc Inspector to take away such a data earlier than sharing a presentation with others.

!!! As a result of some adjustments could also be everlasting, it is a good suggestion to make use of Save As to create a backup copy of your presentation earlier than utilizing Doc Inspector.

To make use of Doc Inspector:
1) Click on the File tab to go to Backstage view.
2) From the Data pane, click on Examine for Points, then choose Examine Documentfrom the drop-down menu.

3) Doc Inspector will seem. Examine or uncheck the containers, relying on the content material you wish to evaluate, then click on Examine. In our instance, we’ll use the default picks.

4) The inspection outcomes will present an exclamation mark for any classes the place it discovered probably delicate information, and it’ll even have a Take away Allbutton for every of those classes. Click on Take away All to take away the info.

5) If you’re achieved, click on Shut.

27.2. Defending your presentation

By default, anybody with entry to your presentation will be capable to open, copy, and edit its content material except you defend it. There are a number of methods to guard a presentation, relying in your wants.

To guard your doc:
1) Click on the File tab to go to Backstage view.
2) From the Data pane, click on the Defend Presentation command.
3) Within the drop-down menu, select the choice that most closely fits your wants. In our instance, we’ll choose Mark as Remaining. Marking your presentation as last is an efficient technique to discourage others from enhancing the file, whereas the opposite choices provide you with much more management if wanted.


4) A dialog field will seem, prompting you to avoid wasting. Click on OK.

5) One other dialog field will seem. Click on OK.


6) The presentation shall be marked as last. At any time when others open the file, a bar will seem on the prime to discourage them from enhancing the doc.


!!! Marking a presentation as last won’t stop somebody from enhancing it as a result of they’ll simply choose Edit Anyway. If you wish to stop individuals from enhancing it, you should use the Limit Entry possibility as an alternative.

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