Create an exterior reference (hyperlink) to a cell vary in one other workbook

Create an exterior reference (hyperlink) to a cell vary in one other workbook

You’ll be able to discuss with the contents of cells in one other workbook by creating an exterior reference. An exterior reference (additionally referred to as a hyperlink) is a reference to a cell or vary on a worksheet in one other Excel workbook, or a reference to an outlined identify in one other workbook. You’ll be able to discuss with the particular cell vary, an outlined identify for the cell vary, or outline a reputation for the exterior reference.

What do you wish to do?

Be taught extra about exterior references

Create an exterior reference between cells in several workbooks

Create an exterior reference to an outlined identify in one other workbook

Outline a reputation that comprises an exterior reference to cells in one other workbook

Be taught extra about exterior references

Though exterior references are just like cell references, there are necessary variations. You employ exterior references when working with massive quantities of knowledge or advanced formulation which are unfold throughout a number of workbooks. You create them otherwise and so they seem in a different way in a cell or within the components bar.

The place exterior references can be utilized successfully

Exterior references are particularly helpful when it’s not sensible to maintain massive worksheet fashions collectively in the identical workbook.

  • Merge information from a number of workbooks    You’ll be able to hyperlink workbooks from a number of customers or departments after which combine the pertinent information right into a abstract workbook. That method, when the supply workbooks are modified, you will not must manually change the abstract workbook.

  • Create totally different views of your information    You’ll be able to enter your whole information into a number of supply workbooks, after which create a report workbook that comprises exterior references to solely the pertinent information.

  • Streamline massive, advanced fashions    By breaking down an advanced mannequin right into a collection of interdependent workbooks, you possibly can work on the mannequin with out opening all of its associated sheets. Smaller workbooks are simpler to alter, do not require as a lot reminiscence, and are sooner to open, save, and calculate.

Methods to create exterior references

For those who use a cell reference to create an exterior reference, you possibly can then additionally apply formulation to the data. By switching between the varied varieties of cell reference, you can even management which cells are linked to in case you transfer the exterior reference. For instance, in case you use a relative reference, once you transfer the exterior reference, the cell or cells that it hyperlinks to alter to mirror its new place on the worksheet.

Once you create an exterior reference from one workbook to a different workbook, you must use a reputation to discuss with the cells that you’re linking to. You’ll be able to create an exterior reference by utilizing a reputation that’s already outlined, or you possibly can outline the identify once you create the exterior reference. By utilizing a reputation, it’s simpler to recollect the contents of the cells that you’re linking to. Exterior references that use outlined names don’t change once you transfer them as a result of a reputation refers to a particular cell or vary of cells. If you need an exterior reference that makes use of an outlined identify to alter once you transfer it, you possibly can change the identify that’s used within the exterior reference, or you possibly can change the cells that the identify refers to.

What an exterior reference to a different workbook appears to be like like

Formulation with exterior references to different workbooks are displayed in two methods, relying on whether or not the supply workbook — the one workbook that provides information to a components — is open or closed.

When the supply is open, the exterior reference contains the workbook identify in sq. brackets ([ ]), adopted by the worksheet identify, an exclamation level (!), and the cells that the components depends upon. For instance, the next components provides the cells C10:C25 from the workbook named Price range.xls.

Exterior reference

=SUM([Budget.xlsx]Annual!C10:C25)

When the supply isn’t open, the exterior reference contains the complete path.

Exterior reference

=SUM(‘C:Experiences[Budget.xlsx]Annual’!C10:C25)

Observe: If the identify of the opposite worksheet or workbook comprises nonalphabetical characters, you will need to enclose the identify (or the trail) inside single citation marks.

Formulation that hyperlink to an outlined identify in one other workbook use the workbook identify adopted by an exclamation level (!) and the identify. For instance, the next components provides the cells within the vary named Gross sales from the workbook named Price range.xlsx.

Exterior reference

=SUM(Price range.xlsx!Gross sales)

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Create an exterior reference between cells in several workbooks

  1. Open the workbook that may include the exterior reference (the vacation spot workbook) and the workbook that comprises the info that you simply wish to hyperlink to (the supply workbook).

  2. Within the supply workbook, click on Save Button image on the Fast Entry Toolbar.

  3. Choose the cell or cells during which you wish to create the exterior reference.

  4. Sort = (equal signal). If you wish to carry out calculations or features on the exterior reference worth, kind the operator or perform that you simply wish to precede the exterior reference.

  5. Swap to the supply workbook, after which click on the worksheet that comprises the cells that you simply wish to hyperlink to.

  6. Choose the cell or cells that you simply wish to hyperlink to.

  7. Return to the vacation spot workbook, and see that Excel provides the reference to the supply workbook and the cells that you simply chosen within the earlier step.

  8. Optionally, within the vacation spot worksheet, edit or change the components.

  9. Press CTRL+SHIFT+ENTER.

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Create an exterior reference to an outlined identify in one other workbook

  1. Open the workbook that may include the exterior reference (the vacation spot workbook) and the workbook that comprises the info that you simply wish to hyperlink to (the supply workbook).

  2. Within the supply workbook, click on Save Button image on the Fast Entry Toolbar.

  3. Choose the cell or cells during which you wish to create the exterior reference.

  4. Sort = (equal signal). If you wish to carry out calculations or features on the exterior reference’s worth, kind the operator or perform that you simply wish to precede the exterior reference.

  5. On the View tab, within the Window group, click on Swap Home windows, click on the supply workbook, after which click on the worksheet that comprises the cells that you simply wish to hyperlink to.

    The Window group on the View tab

  6. Press F3, after which choose the identify that you simply wish to hyperlink to.

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Outline a reputation that comprises an exterior reference to cells in one other workbook

  1. Open the vacation spot workbook and the supply workbook.

  2. Within the vacation spot workbook, on the Formulation tab, within the Outlined Names group, click on Outline Title.

    The Defined Names group on the Formulas tab

  3. Within the New Title dialog field, within the Title field, kind a reputation for the vary.

  4. Within the Refers to field, delete the contents, after which maintain the cursor within the field.

    If the identify comprises a components, enter the components, after which place the cursor the place you need the exterior reference. For instance, kind =SUM(), after which place the cursor between the parentheses.

  5. On the View tab, within the Window group, click on Swap Home windows, click on the supply workbook, after which click on the worksheet that comprises the cells that you simply wish to hyperlink to.

    The Window group on the View tab

  6. Choose the cell or vary of cells that you simply wish to hyperlink to.

  7. Within the New Title dialog field, click on OK.

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