Share an Outlook calendar with other people

Share an Outlook calendar with different individuals

When you have an Alternate, Workplace 365, or Outlook.com account, you may ship a sharing invitation to different customers to allow them to view your calendar in their very own Calendar listing.

Calendar sharing is not restricted to the default Calendar folder that’s created in all Outlook profiles. You possibly can create further calendar folders and select which of these folders to share. For instance, you may create a calendar folder for a selected challenge and share it along with your co-workers. Optionally, you may grant them permission to change the occasions and appointments within the calendar.

Newer variations Workplace 2010 Workplace 2007

Share your Workplace 365 or Outlook.com calendar with individuals inside or outdoors your group

  1. Out of your Calendar folder, on the Residence menu, choose Share Calendar.

    Share your calendar with another person.

  2. Select the calendar you wish to share from the drop-down menu.

  3. Within the Calendar Properties dialog field, click on Add.

  4. You possibly can seek for individuals out of your tackle guide or kind of their electronic mail addresses within the Add field. Once you’re achieved including names within the Add Customers dialog field, click on OK.

  5. Again within the Calendar Properties dialog field, choose the particular person’s title or electronic mail tackle, then select the extent of particulars that you just wish to share with the particular person, then click on OK.

    Choose the permissions for each person.

  6. The particular person you have shared your calendar with will obtain a sharing invitation by electronic mail.

  7. As soon as the recipient clicks Settle for, they’re going to see your shared calendar of their calendar listing.

I see a “This calendar can’t be shared” error

For those who see a message that claims This calendar cannot be shared, there are three potential causes.

  • The e-mail tackle is invalid.

  • The e-mail tackle is an Workplace 365 Group

  • The e-mail belongs to an exterior person who is not a part of your group.

What permissions individuals should your calendar

Once you initially share your calendar with individuals, you are solely granting them permission to view the calendar. You possibly can select what stage of element you need them to view:

  • Availability solely. They will solely see which instances you are obtainable, like this:

    What your calendar looks like to the person you shared it with.

  • Restricted particulars. They’ll see availability and the topic, like this:

    What your calendar looks like to a user when you share it with limited details.

  • Full particulars. It will see all particulars of your appointments, identical to what you see.

After you give somebody permission to view your calendar, you may enhance their permissions to allow them to do extra in addition to simply view it. Listed here are the permission ranges you may assign; see the following part for find out how to change/assign permission ranges.

With this permission stage (or function)

You possibly can

Proprietor

Create, learn, modify, and delete all gadgets and recordsdata, and create subfolders. Because the folder proprietor, you may change the permission ranges that different individuals have for the folder. (Doesn’t apply to delegates.)

Publishing Editor

Create, learn, modify, and delete all gadgets and recordsdata, and create subfolders. (Doesn’t apply to delegates.)

Editor

Create, learn, modify, and delete all gadgets and recordsdata.

Publishing Creator

Create and browse gadgets and recordsdata, create subfolders, and modify and delete gadgets and recordsdata that you just create. (Doesn’t apply to delegates.)

Creator

Create and browse gadgets and recordsdata, and modify and delete gadgets and recordsdata that you just create.

Contributor

Create gadgets and recordsdata solely. The contents of the folder don’t seem. (Doesn’t apply to delegates.)

Reviewer

Learn gadgets and recordsdata solely.

Customized

Carry out actions outlined by the folder proprietor. (Doesn’t apply to delegates.)

None

You haven’t any permission. You can’t open the folder.

You may also create customized permissions by deciding on the suitable verify packing containers and choices underneath Permissions.

Change/assign permissions after you’ve gotten shared your calendar with different individuals

You possibly can change calendar sharing permissions.

  1. Click on Calendar.

    Calendar command

  2. Click on Residence > Calendar Permissions.

    Calendar Permissions button in Outlook 2013 Home tab

  3. On the Permissions tab, make any modifications to the calendar sharing permissions.

    Calendar Sharing Permissions tab in Outlook 2013

  4. Click on OK.

Cease sharing your calendar

At any time you may revoke entry to your calendar. Notice that it might take some time for Workplace 365 and the person’s Outlook to sync and take away the view to your calendar.

  1. Click on Calendar.

  2. Click on Residence > Calendar Permissions.

  3. On the Permissions tab, click on the person’s title after which select Take away.

  4. Click on OK.

Share a calendar by publishing it to an online web page

When you have entry to an online server that helps the World Large Internet Distributed Authoring and Versioning (WebDAV) protocol, you may publish your calendar there.

Notice: Undecided in case your server helps WebDAV? Your server administrator or web service supplier (ISP) ought to be capable of let you know.

  1. Click on Calendar.

    Calendar command

  2. Click on Residence > Publish On-line > Publish to WebDAV Server.

    Notes: 

    • In case your electronic mail account makes use of Alternate, you will note Publish This Calendar, as a substitute of the choice to publish to a WebDAV server. This allows you to publish your calendar on to an Alternate Server. Within the window that opens, choose the publishing choices you need, and click on Begin Publishing.

    • For those who’re utilizing Workplace 365, you may nonetheless publish your calendar to a WebDAV server, however you need to first take away {Nameless:CalendarSharingFreeBusySimple} from the sharing coverage. It will stop you from publishing your calendar to Alternate sooner or later, nevertheless. 

  3. Within the Location field, enter the placement of the WebDAV server, choose another publishing choices you need, after which click on OK.

Share your calendar in an electronic mail

For those who do not wish to give somebody permissions to share your calendar and see updates, you may electronic mail a static copy of your calendar for a selected date vary. The recipient will be capable of see the occasions in your calendar on the time you despatched the e-mail, however not any updates you make after you ship the e-mail.

  1. Click on Calendar.

    Calendar command

  2. Click on Residence > E-mail Calendar.

    On the Home tab, click E-mail Calendar

  3. Within the Calendar and Date Vary packing containers, decide the calendar and time interval you wish to share. For instance, select As we speak solely or for the Subsequent 7 days.

    In the Calendar and Date Range boxes, pick the options you want

  4. Set another choices you need, after which click on OK.

  5. Within the new electronic mail that opens, add who you need the message to go to within the To subject, add a message if you’d like, and click on Ship.

The particular person you despatched your calendar to will see a snapshot of your calendar within the message.

Example of a calendar shared in an email

The message additionally contains an connected iCalendar (.ics) file that they’ll open in Outlook or one other calendar program. When the recipient clicks the iCalendar file, Outlook shows the file as a brand new calendar that they’ll view side-by-side with their calendar. They will drag appointments or conferences between the 2 calendars, and discover a time that works for each of you.

Repair points sharing your calendar

If you do not have the choice to share your calendar (it is greyed out), it is as a result of the admin/IT assist for what you are promoting has set a coverage to forestall the individuals from sharing calendars.

See additionally

Sharing your calendar in Outlook Internet App

You possibly can share calendar data with different individuals by utilizing Outlook 2010 in 3 ways:

  • By electronic mail

  • With Microsoft Alternate Server accounts

  • By publishing a calendar on-line

What do you wish to do?

Share calendars by electronic mail

Share calendars utilizing a Microsoft Alternate Server account

Share a calendar by publishing it on-line

Share calendars by electronic mail

Calendars shared by electronic mail arrive within the recipient’s Inbox as electronic mail message attachments, with a Calendar Snapshot within the message physique. You possibly can edit the Calendar Snapshot earlier than sending. For instance, you may change fonts or spotlight days or appointments.

To ship a calendar by electronic mail:

  1. On the Residence tab, within the Share group, click on E-mail Calendar.

  2. Within the Calendar field, click on the calendar that you just wish to ship.

  3. Within the Date Vary field, click on the time interval that you really want the calendar to point out.

  4. Enter or choose another choices that you really want, after which click on OK.

An Outlook 2010 person who receives the Calendar by electronic mail can select to open the Calendar Snapshot in Outlook. Doing so can show the Calendar Snapshot and the recipient’s present calendar in side-by-side mode or calendar overlay mode.

Share calendars utilizing a Microsoft Alternate Server account

Microsoft Alternate Server allows calendar sharing with others who’ve Alternate accounts. Your calendars might be seen solely by others to whom you’ve gotten granted permissions. If the opposite particular person whose calendar you wish to open has not granted you permission to view it, Outlook prompts you to ask the particular person for the permission that you just want.

After you entry a shared calendar for the primary time, the calendar is added to the Shared Calendars listing within the Navigation Pane, the place you may entry it the following time that you just wish to view it.

To share your calendar with one other Alternate person:

  1. On the Residence tab, within the Share group, click on Share Calendar.

  2. Within the Sharing Invitation that seems, enter the one who you wish to share with within the To field.

  3. Enter or choose another choices that you really want, simply as for those who had been sending an electronic mail message.

The recipient sees an electronic mail notification that you’ve shared your calendar. You may also request that the recipient share his or her Alternate Calendar with you.

Tip: If you wish to share a calendar that you just created that’s not your default Calendar, within the Navigation Pane, right-click the calendar title, after which click on Share calendar title.

Share a calendar by publishing it on-line

You possibly can publish your default Outlook 2010 Calendar to the Web, which allows extra individuals to view it. Publishing an Web Calendar requires neither the writer nor the person to make use of an Alternate account.

  • Publish to Outlook.com    You possibly can share your Outlook calendar with others by publishing it on Outlook.com.

To share your Outlook calendar on Outlook.com, first reserve it as an iCalendar (.ics file), import it into Outlook.com, then share it with the individuals who have to see it.

Save a calendar as an .ics file by deciding on the calendar in Outlook, clicking File > Save Calendar, and selecting the iCalendar Format file kind.

Haven’t got an Outlook.com account? Learn to create one at Outlook.com.

  • Publish to a WebDAV server    When you have entry to an online server that helps the World Large Internet Distributed Authoring and Versioning (WebDAV) protocol, you may select to publish calendars to that server as a substitute.

In your default calendar, on the Residence tab, within the Share group, click on Publish On-line, after which click on Publish to WebDAV Server

Your Web service supplier (ISP) may present options and instruments to allow you to publish your calendar as a webpage. Contact your ISP to confirm whether or not that function is accessible to you.

See additionally

Open one other particular person’s Alternate Calendar

Enable another person to handle your mail and calendar

Create, view, or delete a calendar group

Handle one other particular person’s mail and calendar gadgets

You possibly can share a one-time copy of your calendar that’s not up to date referred to as Calendar Snapshots or share calendars that may be up to date by publishing them to web pages that assist the WebDAV protocol.

What do you wish to do?

  • Share your calendar with different Alternate customers

  • Share calendars with anybody

  • Publish a calendar to Workplace On-line

Share your calendar with different Alternate customers

This function requires you to make use of a Microsoft Alternate Server 2000, Alternate Server 2003, or Alternate Server 2007 account. Most dwelling and private accounts don’t use Microsoft Alternate.  For extra details about Microsoft Alternate accounts and find out how to decide which model of Alternate your account connects to, see the hyperlinks within the See Additionally part.

On this part

  • Share your default Calendar folder with particular individuals

  • Share your default Calendar folder with everybody

  • Share a customized calendar folder with particular individuals

  • Share a customized calendar folder with everybody

  • Revoke or change different individuals’s entry to your calendar folders

  • Share your calendar by utilizing Delegate Entry

For data on requesting entry to another person’s shared calendar, see Open one other particular person’s Alternate Calendar.

Share your default Calendar folder with particular individuals

The default Calendar folder in Outlook is created in every Outlook profile. This folder can’t be renamed or deleted.

  • In Calendar, within the Navigation Pane, click on Share My Calendar.

    Notice: If you’re utilizing the Navigation Pane in Minimized view, within the Navigation Pane, click on Button image , click on Navigation Pane, after which click on Share My Calendar.

    sending a calendar sharing message

    1. Enter the title of the individual that you wish to grant entry to view your calendar.

    2. Kind a topic on your e-mail message.

    3. Click on this verify field to grant the recipient permission to view your calendar.

    4. Click on this verify field to specify that you just wish to ask the recipient to share his or her calendar with you. That is elective.

  • Within the To field, enter the title of the recipient for the sharing invitation message.

  • Within the Topic field, kind a topic for the e-mail message.

  • As well as, you may request permissions to view the recipient’s default Calendar folder. To take action, choose the Request permission to view recipient’s Calendar verify field.

    Notice: If you wish to request entry to a calendar folder apart from the default Calendar folder, you need to ship an e-mail message asking for permissions to that specific folder. This feature requests entry to the recipient’s default Calendar folder solely.

  • Within the message physique, kind any data that you just wish to embody.

  • Click on Ship.

  • Evaluation the affirmation dialog field, after which, if right, click on OK.

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Share your default Calendar folder with everybody

The default Calendar folder in Outlook is created in every Outlook profile. This folder can’t be renamed or deleted.

  1. In Calendar, within the Navigation Pane, right-click the default Calendar folder.

    That is often underneath My Calendar, and is displayed as Calendar.

    Notice: If you’re utilizing the Navigation Pane in Minimized view, within the Navigation Pane, click on Button image , click on Navigation Pane, right-click the calendar that you just wish to share, after which click on Share calendar title.

    That is often underneath My Calendars and is displayed as Calendar.

  2. Click on Change Sharing Permissions.

  3. On the Permissions tab, within the Title field, click on Default.

  4. Beneath Permissions, within the Permission Stage listing, click on a permission stage.

    With this permission stage (or function)

    You possibly can

    Proprietor

    Create, learn, modify, and delete all gadgets and recordsdata, and create subfolders. Because the folder proprietor, you may change the permission ranges that different individuals have for the folder. (Doesn’t apply to delegates.)

    Publishing Editor

    Create, learn, modify, and delete all gadgets and recordsdata, and create subfolders. (Doesn’t apply to delegates.)

    Editor

    Create, learn, modify, and delete all gadgets and recordsdata.

    Publishing Creator

    Create and browse gadgets and recordsdata, create subfolders, and modify and delete gadgets and recordsdata that you just create. (Doesn’t apply to delegates.)

    Creator

    Create and browse gadgets and recordsdata, and modify and delete gadgets and recordsdata that you just create.

    Contributor

    Create gadgets and recordsdata solely. The contents of the folder don’t seem. (Doesn’t apply to delegates.)

    Reviewer

    Learn gadgets and recordsdata solely.

    Customized

    Carry out actions outlined by the folder proprietor. (Doesn’t apply to delegates.)

    None

    You haven’t any permission. You can’t open the folder.

    You possibly can create customized permissions by deciding on the suitable verify packing containers and choices underneath Permissions.

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Share a customized calendar folder with particular individuals

The default Calendar folder in Outlook is created in every Outlook profile. This folder can’t be renamed or deleted. You possibly can create further calendar folders and these folders might be renamed or deleted. This part contains directions to share calendar folders that you just create.

  1. In Calendar, within the Navigation Pane, right-click the calendar folder that you just wish to share.

    Notice: If you’re utilizing the Navigation Pane in Minimized view, within the Navigation Pane, click on Button image , click on Navigation Pane, right-click the calendar that you just wish to share, after which click on Share calendar title.

  2. Click on Share folder title.

  3. Within the To field of the sharing invitation, enter the title of the recipient.

  4. Optionally, change the Topic.

  5. As well as, if you wish to, grant permissions to the recipient to alter your calendar gadgets by deciding on theRecipient can add, edit, and delete gadgets on this Calendar verify field.

  6. Within the message physique, kind any data that you just wish to embody.

  7. Click on Ship.

  8. Evaluation the affirmation dialog field, after which, if right, click on OK.

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Share a customized calendar folder with everybody

The default Calendar folder in Outlook is created in every Outlook profile. This folder can’t be renamed or deleted. You possibly can create further calendar folders and these folders might be renamed or deleted. This part contains directions to share calendar folders that you just create.

  1. In Calendar, within the Navigation Pane, right-click the calendar folder that you just wish to share.

    Notice: If you’re utilizing the Navigation Pane in Minimized view, within the Navigation Pane, click on Button image , click on Navigation Pane, right-click the calendar that you just wish to share, after which click on Share calendar title.

  2. Click on Change Sharing Permissions.

  3. On the Permissions tab, within the Title field, click on Default.

  4. Beneath Permissions, within the Permission Stage listing, click on a permission stage.

    With this permission stage (or function)

    You possibly can

    Proprietor

    Create, learn, modify, and delete all gadgets and recordsdata, and create subfolders. Because the folder proprietor, you may change the permission ranges that different individuals have for the folder. (Doesn’t apply to delegates.)

    Publishing Editor

    Create, learn, modify, and delete all gadgets and recordsdata, and create subfolders. (Doesn’t apply to delegates.)

    Editor

    Create, learn, modify, and delete all gadgets and recordsdata.

    Publishing Creator

    Create and browse gadgets and recordsdata, create subfolders, and modify and delete gadgets and recordsdata that you just create. (Doesn’t apply to delegates.)

    Creator

    Create and browse gadgets and recordsdata, and modify and delete gadgets and recordsdata that you just create.

    Contributor

    Create gadgets and recordsdata solely. The contents of the folder don’t seem. (Doesn’t apply to delegates.)

    Reviewer

    Learn gadgets and recordsdata solely.

    Customized

    Carry out actions outlined by the folder proprietor. (Doesn’t apply to delegates.)

    None

    You haven’t any permission. You can’t open the folder.

    You possibly can create customized permissions by deciding on the suitable verify packing containers and choices underneath Permissions.

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Revoke or change different individuals’s entry to your calendar folders

At any time, you may change or revoke somebody’s entry permissions to your calendar folders.

  1. In Calendar, within the Navigation Pane, right-click the calendar folder for which you wish to change permissions.

    Notice: If you’re utilizing the Navigation Pane in Minimized view, within the Navigation Pane, click on Button image , click on Navigation Pane, right-click the calendar for which you wish to change permissions, after which click on Change Sharing Permissions.

  2. Do one of many following:

    • Revoke or change entry permissions for everybody    

      1. On the Permissions tab, within the Title field, click on Default.

      2. Beneath Permissions, within the Permission Stage listing, click on None to revoke permissions or any of the opposite choices to alter permissions.

        With this permission stage (or function)

        You possibly can

        Proprietor

        Create, learn, modify, and delete all gadgets and recordsdata, and create subfolders. Because the folder proprietor, you may change the permission ranges that different individuals have for the folder. (Doesn’t apply to delegates.)

        Publishing Editor

        Create, learn, modify, and delete all gadgets and recordsdata, and create subfolders. (Doesn’t apply to delegates.)

        Editor

        Create, learn, modify, and delete all gadgets and recordsdata.

        Publishing Creator

        Create and browse gadgets and recordsdata, create subfolders, and modify and delete gadgets and recordsdata that you just create. (Doesn’t apply to delegates.)

        Creator

        Create and browse gadgets and recordsdata, and modify and delete gadgets and recordsdata that you just create.

        Contributor

        Create gadgets and recordsdata solely. The contents of the folder don’t seem. (Doesn’t apply to delegates.)

        Reviewer

        Learn gadgets and recordsdata solely.

        Customized

        Carry out actions outlined by the folder proprietor. (Doesn’t apply to delegates.)

        None

        You haven’t any permission. You can’t open the folder.

        You possibly can create customized permissions by deciding on the suitable verify packing containers and choices underneath Permissions.

    • Revoke or change permissions for one particular person    

      1. On the Permissions tab, within the Title field, click on the title of the particular person whose entry permissions you wish to change.

      2. Beneath Permissions, within the Permission Stage listing, click on None to revoke permissions or any of the opposite choices to alter permissions.

        With this permission stage (or function)

        You possibly can

        Proprietor

        Create, learn, modify, and delete all gadgets and recordsdata, and create subfolders. Because the folder proprietor, you may change the permission ranges that different individuals have for the folder. (Doesn’t apply to delegates.)

        Publishing Editor

        Create, learn, modify, and delete all gadgets and recordsdata, and create subfolders. (Doesn’t apply to delegates.)

        Editor

        Create, learn, modify, and delete all gadgets and recordsdata.

        Publishing Creator

        Create and browse gadgets and recordsdata, create subfolders, and modify and delete gadgets and recordsdata that you just create. (Doesn’t apply to delegates.)

        Creator

        Create and browse gadgets and recordsdata, and modify and delete gadgets and recordsdata that you just create.

        Contributor

        Create gadgets and recordsdata solely. The contents of the folder don’t seem. (Doesn’t apply to delegates.)

        Reviewer

        Learn gadgets and recordsdata solely.

        Customized

        Carry out actions outlined by the folder proprietor. (Doesn’t apply to delegates.)

        None

        You haven’t any permission. You can’t open the folder.

        You possibly can create customized permissions by deciding on the suitable verify packing containers and choices underneath Permissions.

      3. Repeat step 2 for every particular person whose entry permissions you wish to modify.

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Share your calendar by utilizing Delegate Entry

Just like having an assistant aid you handle your incoming paper mail, you should utilize Microsoft Outlook to permit one other particular person, often called a delegate, to obtain and reply to assembly requests or responses and to ship e-mail messages in your behalf. You may also grant further permissions that enable your delegate to learn, create, or have full management over gadgets in your Alternate mailbox.

Delegate Entry is a extra superior function than simply sharing your Outlook folders. If you wish to grant further permissions, reminiscent of permitting a delegate the flexibility to create e-mail messages or reply to assembly requests in your behalf, you need to use Delegate Entry.

Notes: 

  • Because the supervisor, your mail should be delivered to your mailbox on the Alternate server, to not a Private Folders file (.pst) in your pc.

  • You and the delegate should use the identical model of Workplace Outlook.

  1. On the Instruments menu, click on Choices, after which click on the Delegates tab.

  2. Click on Add.

  3. Within the Kind title or choose from listing field, enter the title of the delegate to whom you wish to grant permissions.

    So as to add a number of delegates concurrently, maintain down CTRL and click on their names within the Title listing. The permissions you choose will apply to all the delegates.

  4. Click on Add, click on OK, after which click on a kind of permission for every Outlook folder to which you need the delegate to have entry.

  5. If you’d like your delegate to see gadgets that you’ve marked personal, choose the Delegate can see my personal gadgets verify field.

Notice: For extra details about Delegate Entry, see the See Additionally part.

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Share calendars with anybody

Whether or not you employ a Microsoft Alternate, POP3, IMAP, or Home windows Reside Mail account, you may share calendar data with anybody who has entry to e-mail or to the Web. On this part:

Save a calendar as an iCalendar file

Publish a calendar to a Internet server

Save a calendar as a Internet web page

Ship your calendar through e-mail

Save a calendar as an iCalendar file

  1. In Calendar, choose a calendar to make it the lively calendar within the view.

  2. On the File menu, click on Save As.

  3. Kind a reputation for the iCalendar file within the File title textual content field. This needs to be a straightforward to acknowledge and significant title for you and your recipients.

    A abstract of the calendar title, date vary, and element stage seems subsequent to Extra Choices. If you’re glad with this abstract, proceed to step 8, in any other case proceed with step 4.

  4. Click on Extra Choices.

  5. From the Date Vary listing, select the quantity of calendar information to incorporate within the iCalendar file, or click on Specify dates to enter a customized date vary.

    Notice: For those who select a big date vary or choose Complete calendar, you may create a big iCalendar file.

  6. From the Element listing, select the quantity of element to point out the recipients. By default, the Availability solely possibility is chosen. Not one of the choices embody your gadgets marked personal until you alter the privateness possibility in Superior choices.

  7. Optionally, click on Present to see Superior choices.

    • Embrace particulars of things marked personal      This feature requires Element to be set to Restricted Particulars or Full Particulars. The existence of personal gadgets can be included, however no additional data can be shared.

    • Embrace attachments inside calendar gadgets      This feature requires Element to be set to Full Particulars. All attachments on calendar gadgets, reminiscent of spreadsheets, are included.

      Notice: This may enhance the scale of the iCalendar file considerably.

  8. Click on OK, after which click on Save.

    In case your calendar comprises no gadgets, a dialog field seems to offer you an opportunity to cancel saving the iCalendar file.

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Publish a calendar to a WebDAV server

You possibly can publish and share your calendars with others by publishing them to a WebDAV server. That is helpful if you wish to share calendars and availability data with others, however don’t use a software program utility reminiscent of Alternate.

The server that you’re publishing a calendar to should assist the World Large Internet Distributed Authoring and Versioning (WebDAV) protocol. Not all Internet servers assist WebDAV. Even when you should utilize File Switch Protocol (FTP) or instantly save to a common naming conference (UNC) path reminiscent of serverteamdocuments this doesn’t point out that WebDAV is accessible.

WebDAV is an extension of HTTP that allows you to create and modify paperwork on a Internet server. Your server administrator or Web service supplier (ISP) can let you know if WebDAV is supported on the server you wish to use.

  1. In Calendar, within the Navigation Pane, right-click the calendar that you just wish to share.

  2. On the shortcut menu, level to Publish to Web, after which click on Publish to WebDAV Server.

  3. Within the Location field, kind the placement of the WebDAV server and folder.

  4. Subsequent to Time Span, choose the variety of days for which you wish to share your calendar.

  5. Subsequent to Element, click on the arrow and select the quantity of element to share. If you’d like, choose the Present time inside my working hours solely verify field to limit shared particulars to your working hours laid out in Outlook.

    Calendar details

    By default, this calendar can be periodically up to date. Modifications to the calendar are printed to the WebDAV server through the subsequent guide or automated ship/obtain. By default, there’s a 30 minute interval between every ship/obtain for every Ship/Obtain group. For those who change the automated ship/obtain interval to lower than 20 minutes, calendar updates to the WebDAV server are despatched at a minimal 20 minute interval.

    To add this calendar after which by no means present updates, click on Superior, after which click on Single Add: Updates won’t be uploaded.

  6. Click on OK.

After sharing a calendar, the calendar icon within the Navigation Pane modifications as proven beneath.

Shared calendar

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Save a calendar as a Internet web page

It can save you a calendar as a Internet web page after which share it with others. For instance, you may put up a calendar with necessary challenge dates as a web page in your firm’s intranet, or your soccer staff’s recreation schedule as a web page in your private Site. You possibly can then simply refer others to the calendar by distributing its URL.

Once you save a calendar as a Internet web page, you may specify the beginning and finish dates for the calendar, and whether or not to incorporate appointment particulars which are entered within the textual content part of the appointment. You may also add a background.

In case your Web service supplier (ISP) supplies you with a Site or a spot to share recordsdata with the general public, you may share your calendar as a Internet web page.

  1. In Calendar, choose a calendar to make it the lively calendar within the view.

  2. On the File menu, click on Save As Internet Web page.

  3. Beneath Period, enter a date within the Begin date and Finish date packing containers. Click on the down arrow for a calendar.

    The default is the present and following month.

  4. Beneath Choices, you may select to incorporate particulars of your appointments or decide a background graphic for the Internet web page that you’re creating.

  5. Beneath Save As, within the Calendar title textual content field, kind the title that you just wish to seem because the title of the Internet web page.

  6. For File title, browse to the placement the place you wish to save the Internet web page after which kind a file title.

  7. By default, the Internet web page opens in your Internet browser after you click on Save. If you don’t want to see the Internet web page, clear the Open saved Internet web page in browser verify field.

  8. Click on Save.

    Notice: In some Internet browsers, reminiscent of Microsoft Home windows Web Explorer, the web page won’t seem because it ought to as a result of lively content material is blocked. For those who see an InfoBar on the prime, click on the textual content, click on Enable Blocked Content material, after which click on Sure.

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Ship your calendar through e-mail

A replica of your calendar might be despatched to anybody in an electronic mail message. The calendar is included as an attachment and likewise seems inside the message physique. You determine what dates are included and the quantity of element.

  • In Calendar, within the Navigation Pane, click on Ship Calendar through E-mail.

Notice: If you’re utilizing the Navigation Pane in Minimized view, within the Navigation Pane, click on Button image , click on Navigation Pane, right-click the calendar that you just wish to share, after which click on Ship Calendar through E-mail.

  • Within the Calendar listing, select the calendar to ship. By default, the default Calendar is chosen. That is the Outlook calendar that’s used to show your free/busy data to others and the place assembly requests are accepted.

  • Within the Date Vary listing, select the quantity of calendar information to incorporate in your message, or click on Specify dates to enter a customized date vary.

Notice: For those who select a big date vary or choose Complete calendar, you may create a big message.

  • Within the Element listing, select the quantity of element to point out the recipients. By default, the Availability solely possibility is chosen. Not one of the choices embody your gadgets marked personal until you alter the privateness possibility in Superior choices.

    Details list in Send a Calendar via E-mail dialog box

    1. Optionally, you may prohibit the knowledge included within the message to your working hours by deciding on the Solely present time inside my working hours verify field. To alter your working hours, click on Set working hours.

    2. Optionally, to see superior choices, click on Present.

      • Embrace particulars of things marked personal    This feature requires Element to be set to Restricted Particulars or Full Particulars. The existence of personal gadgets is included, however no additional data is shared.

      • Embrace attachments inside calendar gadgets    This feature requires Element to be set to Full Particulars. All attachments on calendar gadgets, reminiscent of spreadsheets, are included.

      • E-mail Structure    You possibly can embody your Every day schedule or a Listing of occasions.

    3. Click on OK.

    4. Within the To field, enter the title of the particular person to whom you wish to ship the subscription data.

    5. Within the message physique, enter any data you wish to embody.

    6. Click on Ship.

The calendar seems to the recipient inside the message physique. The connected iCalendar file with a file extension of .ics may also be opened in lots of calendar packages, together with Outlook.

Example of calendar received using E-mail Calendar feature

When an .ics file attachment is obtained in Outlook, the recipient is prompted to open the calendar. An .ics calendar file opens as a brand new calendar inside Outlook. When opened as an Outlook calendar, the recipient can view the obtained calendar in side-by-side or overlay views. The recipient may drag calendar gadgets from the obtained calendar to a different Outlook calendar.

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Publish a calendar to Workplace On-line

You possibly can share your Outlook calendars by publishing them to Microsoft Workplace On-line. Workplace On-line supplies a free option to share calendars and allows you to management who has entry to them. Moreover, you may publish or view calendars on Workplace On-line even when you don’t use an Alternate account. Utilizing Workplace On-line is a good way to share calendar data for those who use POP3 or IMAP electronic mail accounts, the commonest forms of private or small enterprise electronic mail accounts.

  1. In Calendar, within the Navigation Pane, right-click the calendar you wish to publish.

    Notice: If you’re utilizing the Navigation Pane in Minimized view, within the Navigation Pane, click on the Calendar button Button image , click on Navigation Pane, after which right-click the calendar you wish to publish.

    Tip: If you wish to publish your default calendar, click on Publish My Calendar within the Navigation Pane, after which proceed with step 3.

  2. On the shortcut menu, level to Publish to Web, after which click on Publish to Workplace On-line.

  3. If that is the primary time you’ve gotten printed a calendar to Workplace On-line, you need to register for Workplace On-line by utilizing your Home windows Reside ID account. For those who don’t have a free Home windows Reside ID account, you may create one. Observe the directions in your display.

  4. Subsequent to Time Span, choose the variety of days for which you wish to share your calendar.

    Date range screenshot

  5. Subsequent to Element, click on the arrow and select the quantity of element to share. If you’d like, choose the Present time inside my working hours solely verify field to limit shared particulars to your working hours laid out in Outlook.

    Calendar details

  6. Subsequent to Permissions, select whether or not your calendar data might be seen by specified individuals solely or searched and seen by anybody utilizing Workplace On-line.

    • Solely invited customers can view this calendar      For those who click on this feature, an Outlook sharing electronic mail message opens after the calendar is printed to Workplace On-line. You possibly can ship the sharing electronic mail message to every particular person to whom who you wish to grant entry to your calendar. The sharing message routinely features a hyperlink to the calendar and you may kind a message if you wish to.

    • Anybody can view and seek for this calendar on Workplace On-line      For those who click on this feature, anybody who is aware of the hyperlink to your calendar can view it. Folks don’t want a Home windows Reside ID account to go browsing or sign up to a service. As well as, Workplace On-line customers can discover this calendar when trying to find calendars.

  7. If you’re publishing a calendar that anybody can view and search, kind an outline of your calendar within the Description field. This data helps different Workplace On-line customers discover your calendar.

    By default, this calendar can be periodically up to date. Modifications to the calendar are printed to Workplace On-line through the subsequent guide or automated ship/obtain. By default, there’s a 30-minute interval between every ship/obtain for every Ship/Obtain group. For those who change the automated ship/obtain interval to lower than 20 minutes, calendar updates to Workplace On-line are despatched at a minimal interval of 20 minutes.

    To add this calendar after which by no means present updates, click on Superior, after which click on Single Add: Updates won’t be uploaded.

  8. Click on OK.

After sharing a calendar, the calendar icon within the Navigation Pane modifications as proven beneath.

Shared calendar

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